State Requirements for Employee Records Retention

Ever wonder how long you need to hold on to employee records?

Below is a list of how long each state requires you to hold on to your employee records. Don’t forget to properly dispose of the records when the time is right for security issues and to protect your employees against identity theft.

NOTE: Indiana, Mississippi, Montana, Tennessee, and Vermont specify a retention period “sufficient to administer employment law.

Employee Records Retention by State:

1 Year	Louisiana, Utah
2 Years	California, Colorado, Idaho, Massachusetts, Nevada, Oregon, West Virginia, Wyoming
3 Years	Alaska, Arkansas, Connecticut, Delaware, D.C., Illinois, Iowa, Kansas, Maine, Maryland, Michigan, Minnesota, Missouri, New Mexico, New York, North Carolina, Ohio, Rhode Island, South Carolina, Texas, Washington State, Wisconsin
4 Years	Arizona, Georgia, Nebraska, New Hampshire, North Dakota, Oklahoma, Pennsylvania, South Dakota, Virginia
5 Years	Alabama, Florida
6 Years	Hawaii, Kentucky, New Jersey